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10 Tips for Working from Home for Dubai residents

10 Tips for Working from Home for Dubai residents

Dubai has directed all private sector establishments to start a work from home scheme for 80 percent of its employees. If you’re new to working from home, these tips will help you stay productive and maintain balance.

The COVID-19 is keeping people at home and most of the world is on lockdown, Dubai Economy announced as a part of precautionary measures to protect the public from the spread of coronavirus that all private sector companies and commercial establishments, excluding pharmacies, co-operative societies and supermarkets must implement a remote work system for 80 percent of their employees.

 

If you’re new to the work from home lifestyle, you’ll need to change some of your habits and routines to make work from home a success and to manage different challenges you may face such as How do you keep from getting distracted with domestic duties? How do you handle your boss? How do your work while kids around? where to work? and how to maintain life and work balance?

 

Here are 10 tips for more productive work from home life, based on my experience and what I’ve learned from others.

1- Adhere to Regular Hours

Ensure that working hours are predefined between you and your employer during the work from home period, that is applied if your company based in Dubai or any other Emirates. Having clear guidelines for your working hours helps in maintaining work-life balance. That said, that situation may require extending working hours and your support will be appreciated by your management hence make sure if you will work for extra hours to manage your day to avoid any negative effect on your mental or physical health.

2- Maintain a Morning Routine

Being a work from home starter means a change in your routine. No more dressing up and going to the office at the exact time, meeting your co-workers, boss, clients, etc. that change may become a challenge when you start working from home. Hence define what do you do in the morning that triggers an indication that you are about to start work? It might be making a cup of coffee. It might be returning home after the gym. It might be getting dressed. Make sure that you keep that routine daily. Cheer out work from home will save you the wasted time in Dubai traffic and reduces the resulted stress our of that

3- Maintain rules with the People in your home

To work from home while your family will be a challenge especially if you have kids who are as well sitting at home now and practicing distance learning which is a challenge by itself. Also, many Dubai residents live in sharing or company accommodations which is a challenge as well. Don’t panic or burst anger feelings on them. Remember no one is used to the current COVID 19 situation instead open a dialogue with them, set ground rules of what that can and cannot do during your working hours.

4- Schedule Breaks

At workplace even if there is no defined break time especially that lunch break concept, not the common in Dubai and some sectors as banking, but we are used to taking breaks for lunch, pray, coffee, etc. however things may be different while you work from home especially if there is no defined lunch break in your organization and the rust issue being away from your boss. Hence take a small break between 10 to 15 minutes breaks during the working hours, inform your boss in advance and get an understanding that you will need a lunch break.

5- Get used to online

Despite all the negative a scary side of coronavirus outbreak, there is new learning for use when it comes to work from home. Online communication is the foundation of successful work from the home mechanism. I trust that many as me were not familiar with Zoom, Microsoft teams, Slak and many more video calling applications. Hence get yourself familiar with those tools. It is a shaft from one-to-one meetings to online meetings which needs a new learning style that focuses on visual and auditory skills. Currently, most of the video calling services are allowed in Dubai by the telecom operators

6- Maintain a daily KPIs

Define your daily deliverable, KPIs and targets. It is essential to ensure a productive and efficient daily outcome, building the trust between yourself and your boss is important in that shaft of how we do things. Hence maintaining daily KPIs and communicating outcomes with your boss shall empower the trust and efficiency of work from home concepts.

To set, track and achieve your daily goals, download our Goals and notes tracker Modelawer app which helps you create goals, sup-goals, set reminders, track performance and create notes on the go.

7- Check-in with co-workers and the boss several times a day

Culture is not ready for this sudden change especially after the Dubai announcement of 80% of companies’ manpower to work from home. It is normal to perceive work from home as if the staff is on leave or watching TV, hence, to avoid this maintain a check-in mechanism via calls or emails with your co-workers and the boss a few times a day.

 

8- Maintain a Dedicated work Space

Let’s admitted, is working at the office for many years and suddenly you have been asked to work at home is not the easy thing and not expected to adapt quickly. Attending your work requirement while sitting on a sofa or between kids won’t be the best ideal work environment for you, hence choose a place in your home suits the mental environment for work from home. If you can afford to buy a chair, desk, external monitor that will be the perfect scenario. If not, still it is ok. Just avoid a too comfortable place that maybe makes you feel sleepy or lazy.

 

You can buy office related equipment and furniture in Dubai from different online stores such as noon and amazon

9- Avoid distractions

Avoid personal calls, social media, watching TV, side talks with family. Work from home does not me a vacation or holiday. Hence set the accountability standards for your self to get the work done.

Our mind is busy thinking of the global coronavirus pandemic and that makes you want to follow the world news and Dubai, in particular, all day along however that will negatively affect your mental health and increase your stress and anxiety level. You should control yourself and limit your news update to limited times during the day and preferably after your working hours. You can check the World Health Organization and UAE COVID 19 updates

10- Leave Home

Due to coronavirus precautionary measures applied in Dubai, the public movement has restrictions. When it is allowed and safe get out of the house and maintain social distance Your body needs to move. Plus, the fresh air and natural light will do you good. Avoid crowded places, take a walk in your neighborhood in Dubai, buy a coffee from a drive-through, even if it is not possible just step out to your balcony.

 

Download the SMART goal questionaire (PDF)

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      Use this coaching tool to understand where you spent your time?

      Use this coaching tool to understand where you spent your time?

      Do you feel that you run out of time? Do you feel you are procrastinating? If so, you are not alone. However, sinking in that feeling leads to anxiety and stress. Don’t you feel so? If you are reading this now, I am guessing that you have different ways to manage your time, you have created different To Do Lists which, I would say the majority failed to be achieved. creating a priority matrix is a must to avoid stress and reach your goals.

      Before I go further, I do tell my clients during coaching sessions that willingness and commitment to change is the magic key for any solution, hence I want you to have the willingness and commitment!

      Having a heavy weighted and endless To Do List, create the burden feeling that lead to anxiety and end up feeling stressed and tend to leave it behind or in-another word, procrastinating, the easy fix is to set your priority matrix to chop your to-dos!

      At Modelawer coaching programs we offer different tools for our clients, one of them is the chopping is a tool to help them and will help you in problem solving and deal with obstacles to ensure creating and effective To Do List after defining what is important for your and set the priority matrix table.

      What is priority matrix?

      A priority matrix is a strong time management tool, priority matrix helps you concentrate on what is important without forgetting what is critical. Priority matrix has four sections developed by Stephen covey. He divided the priority matrix into two dimensions: urgency and important, impact and critical.

      The formula is simple: set your set your goals, define your priority matrix, chop what is not important, not critical, be committed and your get what you want!

      What is To-do chopping?

      To Do List simply it is a mechanism to achieve your goal. Grocery, wedding, birthday party, meeting, a project in the pipeline, lose weight, setting up your own business and lot more, at end of the day it is a goal, any goal should be a SMART goal otherwise the possibility of not reaching it is high. To do list is one of the mechanisms that help you to stay on track, however, when the To Do List seem to never end, it becomes a must to get clarity into where and how you should be spending your time which only happens when you create your priority matrix. The issue is not the goal or its To Do List, the issue is what around that!

      The starting point will be the chopping tool, where you chop down your To Do List, and will tell you how?

      How does it work?

      Step 1: Write down the goal ultimate result or result you want to achieve.

      I have covered in the previous post how to set to a SMART goal (Specific, Measurable, Achievable, Realistic, and Timely), that will help you and achieving your goal, however in this tool, you write down the ultimate result you looking for and discover your priority matrix.

      Example: Get the project done by the end of the month!

      5 things you need to follow to achieve your goals

      Step 2: Write down what’s on your plate right now in the To Do List.

      Take your time in this step where is the important in the process of defining your priority matrix, write down everything you have and currently busy with, write do everything that may or may not affect your goal. This step is very essential

      Example: I must fly to Saudi Arabia next week, I have a meeting in Abu Dhabi tomorrow, invited for launch in Dubai, two other projects in the pipeline, family commitment and so on and so forth.

      Step 3: write down the distractions.

      priority matrix ultimate goal is to let go what is not important and not critical, distractions is the most time consuming and real-time wasters. List down all distractions that affect your To Do List directly and indirectly.

      Example: Engaged in lots of meetings during the day.

      Step 4: priority matrix table

      Draw a box and divide it into 4 categories as follow:

      1. Critical and Important
      2. Important and Not Critical
      3. Critical and Not Important
      4. Not Important and Not critical

      Step 5: Classify and write-down each point listed in Step 2 and 3 into one of the four categories

      Congratulation! you’ve created your priority matrix

      priority matrix

      Now lets understand your priority matrix

      1. Critical and Important Must to do and need your attention in your To Do List where it shall affect directly on your target. This category is highly linked with time, usually involve a tight deadline, important meeting, urgent family matter, etc. Tip: You should consider this category while you plan your goals milestone and To-do list, time will be an important factor here.
      2. Important Not Critical This category is most likely in your To Do List will be things that fulfill you, give you a sense of achievement, and joy. It may include family and friends gathering, a book to read, gym time, research, preparing for a meeting, etc. Don’t ignore them where they are still important to you and not achieving them will lead to stress! Tip: there is a possibility to delegate those tasks and issues, don’t fear delegations it relives you to focus on what is important
      3. Critical, Not Important Things in the To Do List that are urgent and time factor are essential but not importantly done by you, such as urgent meeting but not important to be attended by you or critical reports by not a must to be done by you from scratch. Tip: Delegate, Delegate, and delegate! And create a dialogue with stakeholders make them understand that it is OK not to be done by you directly.They are low-value interruptions and usually something that can easily be done by someone else especially if we take the time to train them.
      4. Not Important and Not critical Congratulation! You identify what is not directly important or critical to you. Most likely these are the distractions and time wasters which hold you back from achieving your goals. Such as endless social media scroll down, Junk-Emails, meaningless phone-calls or meetings. Tip: It is time to let go!

      Finally, SMART goals, chopping To-Do list and priority matrix table are tools that helps you achieve what you want but it won’t guarantee that! You should hold your self-committed and accountable for your life goals. I would be happy to be your accountability partner, books a free session for life coaching in Dubai, career coaching in Dubai and executive coaching in Dubai and let’s start a great journey today!

      Download the Chop tool (Doc)

      A Good Leader Knows the Team’s Colors

      A Good Leader Knows the Team’s Colors

      A Good Leader Knows the Team’s Colors

       

      Leadership can be a very challenging task. As leaders, we don’t always get to choose who is on our team. In fact, very often a leader inherits a team, of which most of the members have been there far longer than the leader, and may even know more about the work than the leader. Whatever the situation, one of the responsibilities of a leader is to motivate the team to all work together towards the common goal. This can be a daunting challenge. So often the team is comprised of very diverse members, each with their own strengths, weaknesses, and work styles. The team dynamics are also often complicated by internal disagreements and personal conflicts. The leader, not only has worked with this group of people but also needs to achieve the results expected by their superiors.

      Leaders can greatly benefit from being able to identify the types of personality characteristics of team members. By understanding the basic personality types, the leader can use the individual strengths of members for the good of the team, as well as assign tasks that individual team members naturally excel in. A leader can also learn to communicate in a way that is motivating, by taking into account the needs, values and working preferences of different team members.

      A good leadership quality is to give the greatest results by working and utilizing the strengths and working style characteristics of the personalities on the team. By correctly positioning the individual members strengths and compensating for weaknesses, the leader can bring the team into a productive balance and harmony.

       

      Four main personality types:

      A brief overview of the different values and working styles of the four main personality types demonstrates the importance of this knowledge being part of the successful leadership toolbox. The four types of personality will be described using the colors Gold, Blue, Green, and Orange.

      Good leader

      The Gold:
      The strong Gold employee takes work and responsibility very seriously. Gold personalities want to contribute, be part of the team, and to be successful and productive. They respond well to recognition, rewards, and incentives. However, Gold team members need well-definedresponsibilities and structure, firm expectations and timelines as well as being reassured from the authority that they are on the right track.

      The Blue:
      The strong Blue personality needs an open, social atmosphere to be able to work well. Relationships are very important for them, and they need the freedom to be able to nurture relationships with coworkers, customers, and employers. Conflict and intense competition are painful for a strong Blue, but they will thrive in a positive, creative, service orientated atmosphere.

      The Green:
      A strong Green personality is more noted for expertise rather than people skills. They are excellent working with facts, data, research, and analytical projects. Greens shine in their ability for designing, understanding complex systems and strategy. Facts are of utmost importance for the Green, but they have a weakness for routine follow through and are somewhat insensitive in social interactions.

      The Orange:
      Orange team members are noticeable by their energy, skill, and creativity. A key factor for an Orange is the freedom to be able to use their skills and abilities. If there is too much structure, or their boss is very authoritarian, the orange personality feels blocked and does not function well. Orange personalities like people and work well in a spirit of teamwork, competition, and camaraderie. They are action-orientated, though and become impatient with prolonged talking and detailed administrative tasks.

      Final Thoughts:
      During my leadership coaching sessions, I focus with my client on the importance of understanding his team personalities and how to deal with the team differences in order to reach a high level of transformational leadership that he/she aim to reach. A leader, by knowing the colors of his team, can use this knowledge to blend the team members into a unified, well coordinated picture poised for success. By facilitating each team member to function in their areas of natural strength and motivating them by communicating in a way that inspires harmony and teamwork, the leader is well on the way to achieving extraordinary results.

       

      Don’t hesitate to drop me an email with your thoughts on the subject, coach@modelawer.com and if interested to have a free session with me, book my calendar today. I do offer different programs that tailored based on the exceptions and targeted results for my clients.

      INTERESTED IN TALKING WITH US? DROP US A LINE.

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          5 things you need to follow to achieve your goals

          5 things you need to follow to achieve your goals

          5 steps you need to follow to achieve your goals

           

          Goal setting refers to listing the things that you would like to achieve; however, most people end up writing a wish list! Which remains as a wish list and goal never been achieved.

          Setting a goal with a general statement ends with zero results.

          You feel you putting weight, you set a goal to lose some weight. You want to get fit, you set a goal to subscribe to a gym. It has been 3 years in the same job position, you set a goal to get promoted.

          What happens after you set those goals? You try different diet programs and nothing happens, you join the gym and hardly go, and, you work hard for long hours at the office but never get promoted.

          Do you wonder why you don’t achieve what you want to achieve? Simply coz your goals are general and vague.

           

          HOW TO SET AND ACHIEVE YOUR GOALS?

          When you set any goal, ask your self how important it is? How badly you want this to happen?
          And be clear and straight with yourself no one monitors you except yourself.

          If this goal is truly important for you then you have to understand that everything in life you want to reach, there will be a price (time, effort, energy, etc.). are you willing to pay the price? If yes, then go ahead, continue reading and achieve your goals.

          Set your goal using the SMART Goal setting method. SMART goal stands for:

          Specific: A clear and well-defined goal

          Measurable: A goal with specific milestones that you can measure the progress towards
          accomplishing the goal.

          Achievable: You must be able to achieve. In goals setting Sky is not the limit!

          Realistic: A goal that is important and adds to your life purpose.

          Timely: A goal must have a start and end date.

           

          BE SPECIFIC

          For example, do you remember the new year resolutions? How many of them came true? At the beginning of each year, you set resolutions from diverse areas, such as work, health, leisure, relationships, etc. if you must do something every day toward each resolution you set to achieve your goal. Will you have a higher chance to succeed if you divided your efforts between 15 different resolutions or only 3-5 resolutions? It seems like Easy-Peasy answer, right?

          Focus on what important to you and what you really need to remove all other “good to have” ideas which to be classified as a wish list for the time being.

          Avoid general statements, such as “I want to lose weight”. Be specific, “I want to lose 10Kg”. another example, change “I want to focus on my relationship” to “I want to take my spouse to dinner”.

          Stake your actionable goals to a routine so that you won’t forget it or procrastinate. For example, I will call my mother every day right after I brush my teeth.

          Use Warren Buffett’s 5-25 strategy for goal setting

          Achieve your goals

          Warren Buffett, an investor and the CEO of Berkshire Hathaway, has built a fortune of wealth—a net worth close to $89.2 billion. Warren Buffett uses highly effective strategies that help him to get more done in less time than most people achieve in a lifetime.

          MEASURE YOUR GOALS

          You can’t control what you don’t measure. You simply let it for hopes and wishes!

          Set a measurement mechanism for your short-term goals and long-term goals, those measurements act as your milestones toward achieving your goals and give you feedback on your progress toward the goal. It helps you to stay motivated and also allows you to adjust your plans if needed. Use a visual cue, such as a daily planner.

          For example, your goal to go to the gym three days a week, every time you go checkmark that day. That will remind you about how much progress has been made, and that feedback motivates you to keep going. Be creative and use any means that you like and enjoy, what important is, to keep measuring your goal progress.

           

          MAKE THEM ACHIEVABLE

          Set your goals that match with your environut, life purpose, and available resources. Your dreams and vision are where the sky is the limit, it is where you have no boundaries for your thoughts and things want to achieve, however, goals should be practical and achievable, otherwise, you will end up overwhelmed and disappointed.

          This is one of the critical areas while I do a life coaching or executive coaching with my clients, we all may have tons of goals that keep us motivated and positive, however, I ensure that my client goal is achievable and he/she got the required resources for that.

          For example, if your work requires that you travel around different cities in GCC and Mena and your goal is to go to the gym three times a week. Will you be able to do this in Dubai? Will your traveling scheduled facilitate or stop you from achieving your goal?

           

          BE REALISTIC

          One of the reasons that make you fail in achieving your goals is by trying to achieve too much too quickly.

          Long term goals that lead to life transformation can’t happen overnight, hence divide your goal into sub-goals that can be achieved and keeps you motivated.

          Short terms goals should be realistic and relevant to your resources in means of time, skills, environment, support you need, and stakeholders involved

          Tip:
          Set an upper limit for your goal tracking measurement. for example, I want to go to the gym for 3 days, but not more than 4 days. This upper limit helps you to stay within the sweet spot and avoid being burnout.

           

          SET TIME BOUNDS

          Knowing when exactly your uber driver will arrive, is the success factor for uber and what makes can’t live without google maps is not only its accuracy but also knowing when exactly we will reach our destination. And this is how your goals should be!

          Define a start and end time for your goal.

          Define when shall you regularly review the goal performance.

          And finally, your goal will be “I will lose 10Kg in 30 days, by going to the gym 3 max 4 times a day and last meal at 8 pm”.

           

          Download the SMART goal questionaire (PDF)

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              Warren Buffett’s 5/25 Strategy: How to prioritize your goals

              Warren Buffett’s 5/25 Strategy: How to prioritize your goals

              Nutshell:

              Focus on a limited number of goals

              Warren Buffett, an
              investor and the CEO of Berkshire Hathaway, has built a fortune of wealth—a net
              worth close to $89.2 billion. Warren Buffett uses highly effective strategies that
              help him to get more done in less time than most people achieve in a lifetime.

              In a conversation between
              Warren Buffett and his Pilot, Buffett recommended a strategy to help prioritization that always stuck with me. It’s simple, clean, and helps get to the heart of what you should be working on.

              Warren Buffett’s 5/25 Strategy

              The story started when
              Warren Buffett has a conversation with his private jet pilot, Mike Flint Who had piloted for Buffett for 10 years. Flint was a successful man in his field.  Buffett said to him, “The fact that you’re still working for me, tells me I’m not doing my job. You should be
              out, going after more of your goals and dreams.”

              Buffett then walked Flint
              through a simple 4 step process to gain clarity on priorities and achieve goals.

              Step 1: define your top 25 goals.

              The first thing Warren
              Buffett asked Flint to do was to list the most important career goals he wanted to achieve in his lifetime. These would total to 25 goals.

              Flint spent some time and
              came up with the 25 career
              goals that he felt were most important to him.

              Tip:

              Take your time in this stage, it is the time to write down every goal you have in mind. What you most passionate about? What would you feel amazing to achieve? What keeps you up in the night?
              What do you want to do right now?

              Step 2: Draw a circle around your top 5 goals.

              Once Flint compiled his
              list of 25 career goals,
              Buffett asked him to draw a circle around his top 5 most important goals. Then, Buffett
              asked, “Are you sure these are the absolute highest priority for you.” Flint
              replied, “Yes.”

              Tip:

              This is will be a
              difficult stage because each goal sounds important for you, but hang on, don’t give up, go through the list and reflect. Elimination concept will help you,
              start to eliminate goals that are good to have, do not actually fulfill your passion and desires, what is not really important for you now, and then start to focus on what is the most exciting and got the highest priority for you.

              Step 3: Focus on Your Top 5 Goals.

              After the brief discussion,
              Flint said to Buffett, “Warren, these are the most important things in my life right now. I’m going to get to work on them right away. I’ll start tomorrow.
              Actually, no I’ll start tonight.”

              Tip:

              Those top 5 are now your to-do list, give your attention and focus on those 5 goals and only those! Do not move on to any other thing before you achieve those 5 goals.

              Step 4: Avoid the 20 goals (avoid list)

              Buffett replied, “but what about these other 20 things on your list that you didn’t circle? What is
              your plan for completing those?” Flint replied swiftly, “Well the top five are my primary focus but the other twenty come in at a close second. They are still important, so I’ll work on those intermittently as I see fit as I’m getting through my top 5. They are not as urgent, but I still plan to give them
              dedicated effort.”

              After a moment of silence, Buffett looked straight into Flint’s eyes and said, “No. You’ve got it wrong Steve. Everything you didn’t circle just became you ‘avoid at all cost list’. No matter what, these things get no attention from you until you’ve
              cussed with your top 5”

              Tip:

              Strictly consider the bottom 20 as your avoid list, even if you feel overwhelmed, struggling with progress, procrastinating, etc. don’t fall back on items 6-25. Even if they sound achievable.

              If you reflect effectively on the 25 goals and select your top 5, then follow your decision and don’t allow your self-doubt to control you. When you think about those goals, ask yourself why? Is there something on your top 5 list you should be doing? Is there are obstacles shown up in the road to achievement? How would you deal with this? What the one step you can take now toward those top 5 goals?

              Apply 5/25 Strategy on every aspect

              The strategy does not
              only apply to a career, but it also applies to every aspect of life. Whether it
              is life goals, career goals, leadership goals,
              etc. you can apply the 5/25 strategy for better focus and prioritization of
              your everyday goals.
              For Example:

              Relationships

              List down your relationship goals i.e.
              spend more time with family, friends, the team at work, networking, etc., then
              decide your top 5 goals
              and focus on these only.

              Business

              List down your business goals i.e. to
              launch your new startup idea, build your marketing strategy, fundraising, hire
              more staff, etc. and focus only on the top 5 goals.

              Tip:

              Apply the same on all
              life aspects and goals.

              Say no to the Inessential

              Time and energy are limited resources, wasting them in too many wish lists will lead you nowhere. I
              emphasize “Saying no to the inessential goals) in my life coaching, executive coaching, and most importantly career and teenagers coaching sessions with my clients.

              Stop spreading yourself thin by chasing too many goals at the same time. That makes you easily distracted and lose focus. Start to apply Warren Buffett’s 5/25 strategy is an effective tool that will help you prioritize your most important goals and achieve results in life.

              I share the same strategy
              with my client in life
              coaching, executive
              coaching, career
              coaching and teenager
              coaching during the sessions in Dubai and online in different other
              cities. Use this simple strategy in everything such as short term goals, personal goals, yearly goals, health goals, education goals, etc.

              Final thoughts:

              Try this strategy today,
              see how it will help you to effectively prioritize your goals and stay focused. Focus on what is really
              important for you now and forget the rest.

              Feel free to email me Coach@modelawer.com
              if you need any support from my side or have any questions.

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